Aside from going through the weekly training and check ins with your Jumpstart Specialist, there are a couple of business items that you'll need to make sure are completed to have a successful launch.
ITEMS TO COMPLETE
INSURANCE
EQUIPMENT
HIRING
LOCATION
SET UP DBA
GET FEIN/STATE TAX ID
CREATE BUSINESS BANK ACCOUNT FOR YOUR LLC
SET UP PAYROLL SYSTEM/TAX FORMS
GET LOCAL BUSINESS LICENSE
GET CERTIFICATE OF OCCUPANCY FOR LOCATION
EDIT WEBSITE REGISTRATION WAIVER
SET UP A DBA
SETTING UP A DBA (STANDS FOR "DOING BUSINESS AS") IS AN IMPORTANT PART OF PROTECTING YOURSELF AND YOUR COMPANY FROM ANY LIABILITY ISSUES
YOUR COMPANY NAME ON LEGAL DOCUMENTS LIKE LIABILITY WAIVERS WOULD BE CHANGED FROM JUST "EXAMPLE HOLDINGS, LLC" TO "EXAMPLE HOLDINGS, LLC DBA LOCATION XP LEAGUE"
YOU CAN USUALLY FIND INFORMATION ABOUT HOW TO REGISTER FOR A DBA BY GOING TO YOUR STATE'S WEBSITE AND SEARCHING EITHER FOR "DBA" OR "ASSUMED BUSINESS NAME"
BELOW IS A LINK TO A WEBSITE THAT WILL HELP ANSWER SOME QUESTIONS ABOUT THE WHY'S OF A DBA AND SOME OTHER HELPFUL TIPS
GET FEIN/STATE TAX ID
YOU CAN APPLY FOR A FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN) AT THE IRS WEBSITE LINKED BELOW
HAVING AN FEIN IS AN IMPORTANT PART OF MAKING SURE THAT YOU, YOUR EMPLOYEES, AND PARENTS ARE ABLE TO PROPERLY HANDLE TAX SEASON
CREATE BUSINESS BANK ACCOUNT
ONCE YOU HAVE YOUR DBA AND FEIN, YOU CAN SET UP A BANK ACCOUNT SPECIFICALLY FOR YOUR BUSINESS
SETTING UP A BANK ACCOUNT JUST FOR YOUR BUSINESS IS IMPORTANT TO MAKING SURE THAT YOU'RE ABLE TO KEEP YOUR FINANCIALS CLEAN
MOST BANKS WILL HAVE OPTIONS FOR BUSINESSES TO HAVE BANK ACCOUNTS, BUT CHOOSING WHICH BANK CAN BE BASED ON FACTORS LIKE ACCESSIBILITY, IF IT'S ONLINE ONLY OR YOU CAN GO IN-PERSON, AND ANY KIND OF FEES THEY HAVE ASSOCIATED WITH THE ACCOUNTS
SET UP PAYROLL SYSTEM/TAX FORMS
YOUR PAYROLL SYSTEM WILL NEED TO HAVE YOUR TAX INFORMATION/FEIN TO BE ABLE TO CORRECTLY TAKE TAXES FOR PAYROLL. A SERVICE LIKE GUSTO HAS BUILT IN TAX ONBOARDING FOR ALL YOUR EMPLOYEES, SO ONCE YOU SET IT UP WITH YOUR INITIAL INFORMATION YOU SHOULD BE GOOD TO GO.
Once you've decided on your computer package, fill out the form below and CDW will get in touch with you about completing your order!
Who you hire is one of the most important parts of your League. There are a few different positions that are needed for your League operating as smoothly as possible.
LOCAL BUSINESS LICENSE
MANAGES LEAGUE OPERATIONS
ENSURES PLAYERS AND PARENTS ARE HAPPY
CAN BE OWNER OPERATOR
HAS AN XPL EMAIL/NDA
CERTIFICATE OF OCCUPANCY
WORKS WITH PLAYERS DIRECTLY
CREATES THE EXPERIENCE OF XP LEAGUE
USUALLY HIGH SCHOOL/COLLEGE AGE
GOOD WITH KIDS FIRST, GOOD WITH GAMES SECOND
INSURANCE
STREAMS MATCHES ONLINE AND COMMENTATES
HAS TO BE PROFESSIONAL AND POSITIVE
MAIN AUDIENCE IS PARENTS, SO IN-DEPTH GAME EXPERIENCE ISN'T NEEDED
TRY TO HIRE COACHES THAT CAN ALSO SHOUTCAST, INSTEAD OF HIRING A SPECIFIC SHOUTCASTER
Your staff are what makes the experience for your players, so hiring people who want to be involved and grow is incredibly important.
Safety is incredibly important for us, so every staff member must go through a background check. You can find the background check link below.
Coaches and League Commissioners are required to go through the XP League/ Next Level Esports Coach Certification, and it's recommended for shoutcasters as well.
The default price for the Coach Certification is $1,100 to deter outside people from accessing the course, but locations can request a discount code at https://coaching.xpl.gg to bring the price down to $75.
Simply fill out the form and a discount code and link to the course will be emailed to the address that was submitted in the form!
NDAs should be filled out an sent to XP League HQ at [email protected]
More information about hiring and training can be found in the XP Playbook in the "Hiring & Training" category.
ALL INSURANCE NEEDED IS AVAILABLE THROUGH HOTCHKISS INSURANCE
INSURANCE IN THE "REQUIRED" CATEGORY MUST BE GOTTEN FROM HOTCHKISS
INSURANCE IN THE "RECOMMENDED" CATEGORY IS AVAILABLE FROM HOTCHKISS BUT CAN BE GOTTEN FROM OTHER VENDORS AS WELL
REQUIRED
WORKERS COMP ($1MIL)
RECOMMENDED
GENERAL LIABILITY ($1MIL)*
PROFESSIONAL LIABILITY ($1MIL)
PROPERTY
HIRED & NON OWNED AUTO ($1MIL)
EPLI ($1MIL)
OBTAINING INSURANCE
*Commercial General liability insurance on an “occurrence” form covering all operations as named insured, with $1,000,000 combined single limit occurrence and $2,000,000 General Aggregate limit for the following types of claims: (a) premises and operations; DocuSign Envelope ID: 2D617AD9-0DA7-4B36-AACD-5F28FF275B06 XP LEAGUE FRANCHISE, LLC Franchise Agreement and Attachments Franchise Disclosure Document | 2022 38 Exhibit C (b) products and completed operations; (c) personal injury; (d) advertising liability; (e) broad form property damage; (f) contractual liability; (g) employees as insureds; (h) extended bodily injury coverage; (i) damage to premises rented to Franchisee; (j) owned, non-owned and hired automobile insurance, (k) student sport accident, (l) sexual harassment, abuse and molestation; (m) employment practices including unfair labor practices and joint employer liability; and (n) data breach, privacy breach, and cybercrime;
There are many locations that could work well as potential XP League centers! We recommend looking at community centers, YMCAs, Parks and Rec departments, and similar places that have kid-friendly spaces and good foot traffic to get your League started! Office spaces, churches, and retail spaces are also good places to look at for running your league, although you often lose the benefit of a built-in captive audience.
REQUIRED
MUST SEAT 12-18 PLAYERS + 2 COACHES COMFORTABLY
MUST HAVE A 3+ MONTH AGREEMENT FOR PLAY
MUST HAVE INTERNET/ETHERNET ACCESS
MUST BE A SAFE ENVIRONMENT FOR PLAYERS
HQ MUST SEE SPACE AND USE AGREEMENT BEFORE SIGNING
RECOMMENDED
NEAR OTHER CHILDCARE/CHILD DEVELOPEMENT CENTERS
IN A LOCATION THAT HAS GOOD FOOT TRAFFIC
IN-SPACE RESTROOM FOR STUDENTS (ONE MUST BE ACCESSIBLE, BUT DOESN'T HAVE TO BE IN THE SAME SPACE)
AT LEAST 4 POWER OUTLETS (PREFERABLY ON DIFFERENT CIRCUITS)
OTHER CONSIDERATIONS
HAS A PLACE FOR XP LEAGUE SIGNAGE
HAS ON-SITE STORAGE FOR EQUIPMENT
IF THEIR HOURS LINE UP WITH XPL HOURS
The location you choose is vital for the impression people have of your League. Taking some extra time to canvas all the potential locations in your territory is helpful for making sure you don't have buyer's remorse on your location down the road.
You want to make sure your location is easily accessible for parents, safe for kids, and can be set up to be an XP League center while you're in the space. Your Jumpstart Specialist will work with you to help you sort through the possible locations in your area and choose the best one.
Please fill out the form below once for each person who will be attending NFT